Council Documents
The following documents describe the workings of your Parish Council and are available in alphabetical order in the table below.
| Document | Location |
| Accounting Statements Signed statement of accounts according to the format included in the Annual Return form |
Notice of Conclusion of Audit & Right to Inspect 2022-23
Notice of Conclusion of Audit & Final Report 2021-22 |
| Annual Financial Report
|
Receipts and payments 2017 – 2018 Detailed annual return 2018-2019 Detailed annual return 2019-2020 |
| Annual governance statement (previous years) Signed annual governance statement according to the format included in the Annual Return form |
Annual Governance Statement 2016 – 2017 Annual Governance Statement 2020-2021 |
| Annual internal audit report Signed internal audit report according to the format included in the Annual Return form |
Annual internal audit report 2016-2017 Annual Internal audit report 2018-2019 Annual Internal Audit Report 2021-22Annual Internal Audit Report 2022-23 |
| Annual Parish Council Meeting This is a statutory meeting where the chairman and a vice-chairman are elected, committee members are appointed together with representatives to other bodies and standing orders are reviewed. By the end of May every Parish Council should have held their Annual Parish Council Meeting, and the Chairman of the Parish Council should have called the Annual Parish Meeting (which must be held by 1stJune each year). |
Annual Parish Council Meetings |
| Annual Parish Meeting This is not a council meeting, however it is a statutory meeting where a Parish Council exists for a parished area. It is a meeting of the parish electors and must take place between 1 March and 1 June. Electors can contribute to the agenda. The chairman of the council, any two councillors or any six electors can call the Annual Parish Meeting. The Chairman of the Parish Council will chair the meeting. The law in respect of Annual Parish Meetings is set out in sections 9 and 13 and Part III of Schedule 12 to the Local Government Act 1972. |
Annual Parish Meetings |
| Assets Register 2019-20 | Assets Register 2019-2020 |
| Being a Good Employer A guide for Parish Councils 2016 | Good Employer 2016 |
| Budget & Precept 2021-2022
Kingsmead Parish Council has submitted a precept request for £198,482 for the period 1st April 2021 to 31st March 2022. This represents an average Band D charge of £104.69 per year per property, with no increase on the previous year. |
Adopted Budget for 2021 22
|
| Chair’s Report Chairman Chris Reed provides an overview on the work of the Council |
No report was presented for 2019-2020 as the Annual Meeting of the Parish was not held due to Coronavirus Restrictions in force Chair’s Report 2018-2019 |
| Code of Conduct (CWaC 2022)
This document sets the standards and expectations of councillors adopted by Kingsmead Parish Council 27/06/2022 |
Code of Conduct 2022 |
| Climate Emergency Declaration and Action Plan
Declared at the meeting held 16/03/2020 |
Climate Emergency Action Plan 2020 |
| Communication & Media Policy
adopted 20/05/2019 |
Communications & Media Policy 2019 |
| Community Engagement Policy
adopted 16/03/2020 |
Community engagement policy 2020 |
| Complaints Procedure
This document explains how complaints can be made against decisions of the council |
Complaints Procedure 2019 |
| Co-option This document sets out the procedure for co-option of a new councillor. |
Co-option Policy |
| Creation of Kingsmead Parish Council The Council was formed in 2011 following a boundary review. The full document is available here. |
CWC Reorganisation 2011 |
| Elections 2019 on 2nd May 2019, information available here. | Notice of uncontested election 09-04-19 |
| Email and Internet Usage Policy | Email and Internet Usage Policy 2020 |
| Equality Policy adopted 21/01/2019 | Equality Policy 2019 |
| External auditor report and certificate Signed external auditor report according to the format included in the Annual Return form |
External auditor report and certificate 2016-2017 |
| Financial Standing Orders These regulations govern the financial procedures of the council and were updated and approved on 19th February 2024 |
Kingsmead Parish Council Financial Regulations 2023-2024 |
| General Data Protection Regulations May 2018 | KPC Data Audit Schedule 2018 Contact Privacy Notice 2019 KPC Retention of Documents Policy |
| General Power of Competence Under the GPC councils no longer need to ask whether they have a specific power to act. The GPC (Localism Act 2011 s.1(1)) gives local authorities, including eligible councils, “the power to do anything that individuals generally may do” as long as they don’t break other laws. It is a ‘power of first resort’; which means that when searching for a power to act, the first question for a local council is whether it can use the GPC. A local council can act in the same way that an individual is normally permitted to act, as introduced by the Localism Act 2011, sections 1 to 8.There are two eligibility criteria:
|
Eligibility 21 May 2018 Ref 21/05/18/8(p349) As of 1st April, Kingsmead Parish Council does not hold the General Power of Competence. |
| Governance and Accountability for Smaller Authorities 2019 A Practitioners’ Guide to Proper Practices to be applied in the preparation of statutory annual accounts and governance statements |
Governance and Accountability for Smaller Authorities in England 2019 Local Government Transparency Code 2015 2018-2019 List of payments over £100 2019-2020 List of payments over £100 |
| Grants Policy (adopted 21/01/2019) | Grants Policy |
| Grounds Maintenance | Service Level Requirements for Grounds Maintenance |
| ICO Registration Certificate | Registration Certificate 20-21 |
| Investment Policy | Investment Policy 2019 |
| Local Council Award Scheme
A guide |
Local Council Award Scheme |
| Model Publication Scheme This publication scheme commits an authority to make information available to the public as part of its normal business activities. |
Kingsmead Parish Council publication scheme |
| Employer Pension Discretion Policy for Employees | Pension Discretion Policy 2020 |
| Notice of Public Rights and Publication of Unaudited Annual Governance & Accountability Return Accounts | Making Provision for the Exercise of Public Rights 2022-23 |
| Ponds Maintenance Contract 2017-2020
Extended to March 2021 – minute ref 21/01/19(11b) |
Ponds March 2017 to March 2020 |
| Precept Calculation This document explains the process |
Precept Calculation |
| Press & Media Policy The purpose of this policy is to define the roles and responsibilities within Kingsmead Parish Council for working with the press and media and deals with the day-to-day relationship between the council and the media. |
Press & Media Policy |
| Risk Assessment 2023-2024 This document was approved at the Parish Council Meeting held 19/06/2023 | Risk Assessment 2023-2024 |
| Staff Disciplinary Policy This document sets out the disciplinary policy for members of staff |
Disciplinary Procedure 2017 |
| Standing Orders These regulations govern the procedures of the council were reapproved on 20/05/2019 |
Standing Orders May 2019 |
| The Good Councillor Guide Essential reading for all those interested in the workings of a local council. |
Good-Councillors-Guide 2018 |
| Training Policy adopted 21/01/2019 | Training Policy |
| Tree Works Essential reading for all residents with questions regarding trees |
KMPC Tree Policy 2021 Trees FAQsWoodland Management Plan |
| Vexatious Policy This policy identifies where a complainant, either individually or as a member of a group or a group of complainants might be considered to be habitual or vexatious and ways of responding to these situations. |
Vexatious Policy |
| Wildlife Policy This document sets out the policy for wildlife |
Wildlife Policy 2018 |