Monthly Parish Council Meeting Monday 15 February 2021

The ORDINARY PARISH COUNCIL MEETING to be held online using Zoom video conferencing on Monday 15 February 2021 at 7.30pm
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Meeting ID: 879 4419 2588 Passcode: 503257

Feb meeting agenda and papers


1. To receive apologies
2. Disclosure of interest in items on the agenda
To receive from members, disclosure of any (a) Disclosable Pecuniary Interests and, (b) Other Disclosable Interests as required under Chapter 7 of the Localism Act 2011 and Kingsmead Parish Council’s Code of Conduct
3. Public open forum
a) Members of the public are invited to address Councillors and raise issues of concern
To receive a report from PCSO Phil Hambleton (to follow)
5. Approval and receipt of Minutes
a) To approve the minutes of the Ordinary Meeting held on 18 January 2021 (attached)
b) To approve the minutes of the Extra Ordinary Meeting held on 25 January 2021 (attached)
6. Finance and administration
a) To approve the Unity Trust bank reconciliation to 03-02-2021(attached)
b) To approve bank reconciliation for the Nationwide 45 Day bank account to 03-02-21 and the 125 Day bank account to 19-01-2021 (attached)
c) To approve the Yorkshire Bank reconciliation to 31-12-2020 (attached)
d) To approve accounts for payment in February 2021 (attached)
e) To note accounts paid January 2021 (attached)
f) To note financial position/management accounts to end February 2021 (attached)
g) To consider if a transfer of funds from the Nationwide 45-day savings account to cover future payments is necessary.
h) To note that a precept request of £198,482, being a charge of £104.69 on each Band D equivalent property (0% increase on 2020/21) was made to Cheshire West and Chester Council.
i) To approve the purchase of Close of Year services from Rialtas at a cost of £560 (plus VAT) which includes the restatement of the accounts from Receipts and Payment to Income and Expenditure, necessary as the parish council have exceeded the £200,000 turnover figure for financial year 2020/21.
j) To approve the timesheets submitted by the clerk
7. Planning Applications
a) To note that Cheshire West and Chester (CWAC) have approved the following planning applications:

20/03072/FUL Northwich Fire Station Braddon Close Davenham Northwich CW9 8HQ
Proposal: Single storey rear extension, external alterations including facade treatments,
replacement windows and doors, new external access door and external hard and soft
landscaping works.

20/04298/FUL 1 Mereworth Drive Northwich Cheshire CW9 8WY
Single storey side/rear extension

b) To note that the following application was received, circulated and no comment is to be made:
20/04858/FUL Anderton Place Sandbach Drive Northwich
Proposal: Replacement of the roof covering

c) To consider a response to the following planning application:
21/00074/FUL 10 Kensington Way Davenham Northwich Cheshire CW9 8GG
Proposal: Alterations to front to replace garage door with a window for a garage

d) To note that a consultation has been advised on the HS2 Phase 2a Scheme between the West Midlands and Crewe. The consultation will close at 11:45pm on Friday, 26 February 2021 and can be accessed here:
8. Deeds of Variation
To consider the document provided by Chambers Fletcher (to follow)
9. St George’s Way
To receive any updates following the latest communication sent by CHL Solicitors.
10. Grounds Maintenance Contract
To review the tender contract and highlight any questions or key elements for the forthcoming meeting between representatives of Countrywide and representatives of the parish council on 16 February 2021.
11. Environmental Matters
a) Additional Flower Bed – to consider quotations (if received) for installing electrical lighting at the Kingsmead sign located behind the proposed flower bed
b) To approve the adoption of the Tree Management Policy (attached)
c) To consider the quotations for tagging trees (to follow)
d) To consider any action to be taken following resident queries on the pruning of trees at Burwurdsley Close and Buckingham Close/Gardens (emails forwarded)
e) To consider any further action to be pursued in relation to the water run-off and drainage issues at Dobells Road pathway and junction of St Georges, raised by residents (emails forwarded)
f) To consider quotations (if received) for brickwork repairs, electrical repairs and the repair of railings at the Clocktower
g) To note correspondence from a resident regarding accessibility to a footpath adjacent to the Willows apartment block at the end of Sandbach Drive and to consider any action the parish council can take (attached)
h) To receive an oral report on other issues raised by residents.
12. Ponds Works
To consider any issues raised regarding ponds, culverts, or drainage.
13. Play Parks
a) To consider the recommendation from the Play Area Committee that the play equipment at Burwurdsley Park be removed following the latest play inspection report.
b) To consider the gradual replacement of the wooden bark floor coverings in the park areas with eco rubber chippings.
14. Newsletter sponsorship
To consider the information and advice received regarding business sponsorship of a parish newsletter.
15. Clerk Vacancy
To receive an update on the recruitment process.
16. Agenda items for the next meeting
To note agenda items to be considered at the March meeting
17. Close of meeting

Closed session items
Members of the public should be aware that the council may take a vote on any item on the agenda to resolve that the item be dealt with in closed session. The law permits the exclusion of the press and public when the council is discussing matters which may contain sensitive information, such as legal advice or matters pertaining to individuals.

Public Bodies (Admission to Meetings) Act 1960 s.2
A body may, by resolution, exclude the public from a meeting whenever publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted or for some other special reasons stated in the resolution and arising from the nature of that business of the proceedings; and where such a resolution is passed, this Act shall not require the meeting to be open to the public during proceedings to which the resolution applies.