Policies & Documents
The following documents describe the workings of your Parish Council; they are listed in alphabetical order below.
| Document | Location |
| Annual Parish Council Meeting This is a statutory meeting where the chairman and a vice-chairman are elected, committee members are appointed together with representatives to other bodies and standing orders are reviewed. By the end of May every Parish Council should have held their Annual Parish Council Meeting, and the Chairman of the Parish Council should have called the Annual Parish Meeting (which must be held by 1stJune each year). |
Annual Parish Council Meetings |
| Annual Parish Meeting This is not a council meeting, however it is a statutory meeting where a Parish Council exists for a parished area. It is a meeting of the parish electors and must take place between 1 March and 1 June. Electors can contribute to the agenda. The chairman of the council, any two councillors or any six electors can call the Annual Parish Meeting. The Chairman of the Parish Council will chair the meeting. The law in respect of Annual Parish Meetings is set out in sections 9 and 13 and Part III of Schedule 12 to the Local Government Act 1972. |
Annual Parish Meetings |
| Assets Register 2023-2024 | KPC Asset Register |
| Banners & Advertisements Policy
The Parish Council supports the promotion of local non-political and non-commercial voluntary, community and charitable events which are of interest to |
Banners and Advertisements Policy May |
| Being a Good Employer A guide for Parish Councils 2016 | Good Employer 2016 |
| Chair’s Report Chair Helen Weltman (Chair 2023-24 and 2024-25) provides an overview on the work of the Council during the previous civic year. |
|
| Code of Conduct (CWaC 2022)
This document sets the standards and expectations for members serving on the Parish Council. It was adopted on 27/06/2022 and approved for continued use at the Annual Meeting of the Council on 20/05/2024. |
Code of Conduct 2022 |
| Climate Emergency Declaration and Action Plan Declared at the meeting held 16/03/2020 |
Climate Emergency Action Plan 2020 |
| Communication & Media Policy adopted 20/05/2019 |
Communications & Media Policy 2019 |
| Community Engagement Policy adopted 16/03/2020 |
Community engagement policy 2020 |
| Complaints Procedure
This document explains how complaints can be made against any decisions made by the council |
Complaints Procedure 2019 |
| Co-option This document sets out the procedure for co-option of a new councillor. |
Co-option Policy |
| Creation of Kingsmead Parish Council The Council was formed in 2011 following a boundary review. The full document is available here. |
CWC Re-Organisation 2011 |
| Elections 2019 on 2nd May 2019, information available here. | Notice of uncontested election 09-04-19 |
| Email and Internet Usage Policy | Email and Internet Usage Policy 2020 |
| Employer Pension Discretion Policy for Employees | Pension Discretion Policy 2020 |
| Equality Policy adopted 21/01/2019 | Equality Policy 2019 |
| Financial Regulations These regulations govern the financial procedures of the council and were updated and approved on 17th June 2024 |
KPC Model Financial Regulations 2024-25 |
| General Data Protection Regulations May 2018 | KPC Data Audit Schedule 2018 Contact Privacy Notice 2019 KPC Retention of Documents Policy |
| General Power of Competence Under the GPC councils no longer need to ask whether they have a specific power to act. The GPC (Localism Act 2011 s.1(1)) gives local authorities, including eligible councils, “the power to do anything that individuals generally may do” as long as they don’t break other laws. It is a ‘power of first resort’; which means that when searching for a power to act, the first question for a local council is whether it can use the GPC. A local council can act in the same way that an individual is normally permitted to act, as introduced by the Localism Act 2011, sections 1 to 8.There are two eligibility criteria:
|
Eligibility 21 May 2018 Ref 21/05/18/8(p349) As of 1st April 2024, Kingsmead Parish Council does not hold the General Power of Competence. |
| Grants Policy (adopted 21/01/2019) | Grants Policy |
| Grounds Maintenance | Service Level Requirements for Grounds Maintenance |
| ICO Registration Certificate | Registration Certificate 2023-2024 |
| Investment Policy | Investment Policy 2019 |
| Local Council Award Scheme | Local Council Award Scheme |
| Local Government Transparency Code 2015 | Local Government Transparency Code 2015
Expenditure >£500: Cashbook transactions 2023-2024 Please note that from 1st April 2024, a list of ALL payments is also published monthly in the Finance section of the website. Procurement Information for Expenditure >£5000 |
| Model Publication Scheme This publication scheme commits an authority to make information available to the public as part of its normal business activities. |
Kingsmead Parish Council publication scheme |
| Play Area Inspection & Maintenance Policy | Kingsmead Play Inspection Policy 2019 |
| Ponds Maintenance Contract 2017-2020
Extended to March 2021 – minute ref 21/01/19(11b) |
Ponds March 2017 to March 2020 |
| Press & Media Policy The purpose of this policy is to define the roles and responsibilities within Kingsmead Parish Council for working with the press and media and deals with the day-to-day relationship between the council and the media. |
Press & Media Policy |
| Risk Assessment 2024-2025 This document provides evidence that the Parish Council has considered its financial and general risks and has put in place procedures to minimise those risks. The Risk Assessment was approved at a FULL Council meeting on 15-07-2024 |
Risk Assessment 2024-2025 |
| Staff Disciplinary Policy This document sets out the disciplinary policy for members of staff |
Disciplinary Procedure 2017 |
| Standing Orders These regulations govern the procedures of the council and were approved at a FULL Council meeting on 15-07-2024 |
Standing Orders July-2024 |
| The Good Councillor Guide Essential reading for all those interested in the workings of a local council. |
NALC-GoodCouncillorsGuide-2024 |
| Training Policy adopted 21/01/2019 | Training Policy |
| Tree Works Essential reading for all residents with questions regarding trees |
KMPC Tree Policy 2021 Trees FAQs Woodland Management Plan |
| Vexatious Policy This policy identifies where a complainant, either individually or as a member of a group or a group of complainants might be considered to be habitual or vexatious and ways of responding to these situations. |
Vexatious Policy |
| Wildlife Policy This document sets out the policy for wildlife |
Wildlife Policy 2018 |