Policies & Documents
The following documents describe the workings of your Parish Council; they are listed in alphabetical order below.
| Document | Location |
| Annual Parish Council Meeting This is a statutory meeting where the chairman and a vice-chairman are elected, committee members are appointed together with representatives to other bodies and standing orders are reviewed. By the end of May every Parish Council should have held their Annual Parish Council Meeting, and the Chairman of the Parish Council should have called the Annual Parish Meeting (which must be held by 1stJune each year). |
Annual Parish Council Meetings |
| Annual Parish Meeting This is not a council meeting, however it is a statutory meeting where a Parish Council exists for a parished area. It is a meeting of the parish electors and must take place between 1 March and 1 June. Electors can contribute to the agenda. The chairman of the council, any two councillors or any six electors can call the Annual Parish Meeting. The Chairman of the Parish Council will chair the meeting. The law in respect of Annual Parish Meetings is set out in sections 9 and 13 and Part III of Schedule 12 to the Local Government Act 1972. |
Annual Parish Meetings |
| Assets Register 2024-2025 | 2025-02 KPC Asset Register |
| Banners & Advertisements Policy
The Parish Council supports the promotion of local non-political and non-commercial voluntary, community and charitable events which are of interest to |
Banners and Advertisements Policy 2024 |
| Being a Good Employer
A guide for Parish Councils 2016 |
Good Employer 2016 |
| Biodiversity Policy
This document sets out the policy for supporting wildlife in Kingsmead |
KPC Biodiversity Policy – 2024 |
| Chair’s Report Chair Helen Weltman (Chair 2023-24 and 2024-25) provides an overview on the work of the Council during the previous civic year. |
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| Code of Conduct (CWaC 2022)
This document sets the standards and expectations for members serving on the Parish Council. It was adopted on 27/06/2022 and approved for continued use at the Annual Meeting of the Council on 20/05/2024. |
KPC Code of Conduct |
| Climate Emergency Declaration and Action Plan Reviewed and updated at the meeting held 20/01/2025 |
Climate Emergency Declaration & Action Plan 2025 |
| Communication & Media Policy Adopted 20/05/2019 |
Communications & Media Policy 2019 |
| Community Engagement Policy adopted 16/03/2020 |
Community engagement policy 2020 |
| Complaints Procedure
This document explains how complaints can be made against any decisions made by the council. It was re-approved for use at a Full Council meeting held on 24/02/2025. |
Complaints Procedure 2025 |
| Co-option This document sets out the procedure for co-option of a new councillor. |
KPC Co-option Policy 2025 |
| Creation of Kingsmead Parish Council The Council was formed in 2011 following a boundary review. The full document is available here. |
CWC Re-Organisation 2011 |
| Elections 2023
On 4th May 2023, an uncontested election was held in the parish, which means that only 10 (or fewer) people stood for election. Kingsmead Parish Council has a maximum number of 10 seats, which is determined by the Monitoring Officer at Cheshire West and Chester Council. If the number of people standing in the election does not exceed the number of seats available, all persons are elected unopposed. |
Kingsmead Uncontested Notice 2023 |
| Email and Internet Usage Policy
This policy was re-adopted at a Full Council meeting held on 24th March 2025 |
Email and Internet Usage Policy 2025 |
| Employer Pension Discretion Policy for Employees | Pension Discretion Policy 2020 |
| Equality Policy adopted 21/01/2019 | Equality Policy 2019 |
| Financial Regulations These regulations govern the financial procedures of the council. They were approved by Full Council on 17th June 2024 and revised on 23rd September 2024. |
KPC Model Financial Regulations 2024 |
| General Data Protection Regulations | KPC Data Audit Schedule 2018 KPC Contact Privacy Notice 2024 KPC Retention of Documents 2025 |
| General Power of Competence Under the GPC councils no longer need to ask whether they have a specific power to act. The GPC (Localism Act 2011 s.1(1)) gives local authorities, including eligible councils, “the power to do anything that individuals generally may do” as long as they don’t break other laws. It is a ‘power of first resort’; which means that when searching for a power to act, the first question for a local council is whether it can use the GPC. A local council can act in the same way that an individual is normally permitted to act, as introduced by the Localism Act 2011, sections 1 to 8.There are two eligibility criteria:
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Eligibility 21 May 2018 Ref 21/05/18/8(p349) As of 1st April 2024, Kingsmead Parish Council does not hold the General Power of Competence. |
| Grants Policy
This policy was adopted on 21/01/2019. It was reviewed and re-adopted at a Full Council meeting on 24/02/2025 |
Grants policy 2025 |
| ICO Registration Certificate | Registration Certificate 2024-25 |
| Investment Policy
This policy was approved at a Full Council meeting on 24/02/2025 |
Investments Policy 2025 |
| Local Council Award Scheme | Local Council Award Scheme |
| Local Government Transparency Code 2015
In line with the requirements of the Local Government Transparency Code 2015, information can be found here abut all transactions in excess of £500. Further information is provided for the contract and purchase order details for all payments >£5,000. |
Local Government Transparency Code 2015
Expenditure >£500: Please note that from 1st April 2024, a list of ALL payments is also published monthly in the Finance section of the website. Procurement Information for Expenditure >£5000 2024-2025 Payments over £5000 |
| Model Publication Scheme This publication scheme commits an authority to make information available to the public as part of its normal business activities. |
Publication Scheme 2024 |
| Play Area Inspection & Maintenance Policy | Play Inspection Policy 2025 |
| Ponds Maintenance Contract 2022-2025
Extended to 31st March 2026 – minute ref 2025/02/24 – 231.4 |
KPC Pond Maintenance 2022-2025 |
| Press & Media Policy The purpose of this policy is to define the roles and responsibilities within Kingsmead Parish Council for working with the press and media and deals with the day-to-day relationship between the council and the media. |
Press & Media Policy |
| Reserves Policy The Parish Council is required by statute to maintain financial reserves sufficient to meet the needs of the organisation. This policy sets out how the council will manage its reserves. |
Reserves Policy 2024-25 |
| Risk Assessment 2024-2025 This document provides evidence that the Parish Council has considered its financial and general risks and has put in place procedures to minimise those risks. The Risk Assessment was approved at a FULL Council meeting on 15-07-2024 |
Risk Assessment 2024-2025 |
| Staff Disciplinary Policy This document sets out the disciplinary policy for members of staff |
Disciplinary Procedure 2017 |
| Standing Orders These regulations govern the procedures of the council and were approved at a FULL Council meeting on 15-07-2024 |
Standing Orders July-2024 |
| The Good Councillor Guide Essential reading for all those interested in the workings of a local council. |
NALC-GoodCouncillorsGuide-2024 |
| Training Policy Reviewed and re-adopted 24.02.2025 |
KPC Training Policy 2025 |
| Tree Works Essential reading for all residents with questions regarding trees |
Kingsmead-Parish-Adopted-Tree-Policy-2024 Trees FAQs Woodland Management Plan |
| Vexatious Policy This policy identifies where a complainant, either individually or as a member of a group or a group of complainants might be considered to be habitual or vexatious and ways of responding to these situations.The policy was reviewed and approved at a Full Council meeting on 24th March 2025. |
Vexatious Policy 2025 |