Council Documents

The following documents describe the workings of your Parish Council and are available in alphabetical order in the table below.


Update on the dates of the period for the exercise of public rights:-

In accordance with the Coronavirus Regulations (to allow for the safe completion of the audit requirements), the dates of the period for the exercise of public rights has been extended and for this year only, this period will commence on Monday 10th August and last until Friday 25th September. See the AGAR addendum for further details. A published statement will be issued in advance of these dates.

Document Location
Accounting Statements signed statement of accounts according to the format included in the Annual Return form


Notice of conclusion of audit 2019-2020

Internal Audit Report 2019-2020

Explanation of variances 2019-20

AGAR Sections 1 to 3 2019-2020

Annual Financial Report 


Receipts and payments 2017 – 2018

Detailed annual return 2018-2019

Detailed annual return 2019-2020

Annual governance statement (previous years) signed annual governance statement according to the format included in the Annual Return form Annual Governance Statement   2016 – 2017

Annual Governance Statement  2017-2018

AGAR Sections 1-3 (including external auditor report) 2018-2019

Annual internal audit report signed internal audit report according to the format included in the Annual Return form Annual internal audit report 2016-2017

Annual Internal audit report 2018-2019

Annual Parish Council Meeting this is a statutory meeting where the chairman and a vice-chairman are elected, committee members are appointed together with representatives to other bodies and standing orders are reviewed.  By the end of May every Parish Council should have held their Annual Parish Council Meeting, and the Chairman of the Parish Council should have called the Annual Parish Meeting (which must be held by 1stJune each year). Annual Parish Council Meetings
Annual Parish Meeting this is not a council meeting however it is a statutory meeting where a Parish Council exists for a parished area. It is a meeting of the parish electors and must take place between 1 March and 1 June. Electors can contribute to the agenda. The chairman of the council, any two councillors or any six electors can call the Annual Parish Meeting. The Chairman of the Parish Council will chair the meeting. The law in respect of Annual Parish Meetings is set out in sections 9 and 13 and Part III of Schedule 12 to the Local Government Act 1972. Annual Parish Meetings
Assets Register 2019-20  Assets Register 2019-2020
Being a Good Employer A guide for Parish Councils 2016 Good Employer 2016
Budget & Precept 2020-2021  Kingsmead Parish Council has submitted a precept request for £200,550 for the period 1st April 2020 to 31st March 2021.  This represents an average Band D charge of £104.69 per year per property. Budget and precept 2020-2021


Chair’s Report Chairman Chris Reed provides an overview on the work of the Council Chair’s Report 2018-2019

Chair’s Report 2017-2018

Chair’s Report 2016-2017

Code of Conduct (CWaC 2015) This document sets the standards and expectations of councillors adopted by Kingsmead Parish Council 20/05/2019 Code of Conduct 2019
Climate Emergency Declaration and Action Plan Declared at the meeting held 16/03/2020 Climate Emergency Action Plan 2020
Communication & Media Policy adopted 20/05/2019 Communications & Media Policy 2019
Community Engagement Policy adopted 16/03/2020 Community engagement policy 2020
Complaints Procedure This document explains how complaints can be made against decisions of the council Complaints Procedure 2019
Co-option This document sets out the procedure for co-option of a new councillor. Co-option Policy
Creation of Kingsmead Parish Council The Council was formed in 2011 following a boundary review.  The full document is available here. CWC Reorganisation 2011
Elections 2019 on 2nd May 2019, information available here. Notice of uncontested election 09-04-19
Email and Internet Usage Policy Email and Internet Usage Policy 2020
Equality Policy adopted 21/01/2019 Equality Policy 2019
External auditor report and certificate signed external auditor report according to the format included in the Annual Return form External auditor report and certificate 2016-2017
Financial Standing Orders These regulations govern the financial procedures of the council and were updated and approved on 16th December 2019 Financial Standing Orders 2019
General Data Protection Regulations May 2018  KPC Data Audit Schedule 2018

Contact Privacy Notice 2019

KPC Retention of Documents Policy

General Power of Competence Under the GPC councils no longer need to ask whether they have a specific power to act.  The GPC (Localism Act 2011 s.1(1)) gives local authorities, including eligible councils, “the power to do anything that individuals generally may do” as long as they don’t break other laws.  It is a ‘power of first resort’; which means that when searching for a power to act, the first question for a local council is whether it can use the GPC.  A local council can act in the same way that an individual is normally permitted to act, as introduced by the Localism Act 2011, sections 1 to 8.There are two eligibility criteria:

  • Elected councillors – at the precise moment that the council resolves that it meets the criteria, the number of councillors elected at the last ordinary election, or at a subsequent by-election, must equal or exceed two thirds of its total number of councillors. Elected councillors include all councillors who stood for election whether or not the election was contested.  Co-opted or appointed councillors do not count for this purpose as they are not elected.
  • The qualified clerk – the clerk must hold at least one of the sector-specific qualifications and should have completed the relevant training designed as part of the National Training Strategy for local councils eg. the Certificate in Local Council Management (CiLCA) including section 7 of CiLCA 2012 updated for the purposes of the GPC. A council must pay attention to the advice of its trained and qualified clerk when taking decisions to ensure that it acts lawfully.
Eligibility 21 May 2018 Ref 21/05/18/8(p349)

Eligibility 15th May 2017 Ref 15/05/17/8b

As of 1st April, Kingsmead Parish Council does not hold the General Power of Competence.

Governance and Accountability for Smaller Authorities 2019 A Practitioners’ Guide to Proper Practices to be applied in the preparation of statutory annual accounts and governance statements Governance and Accountability for Smaller Authorities in England 2019

Local Government Transparency Code 2015

2018-2019 List of payments over £100

2019-2020 List of payments over £100

Grants Policy (adopted 21/01/2019) Grants Policy
Grounds Maintenance Contract 2017-2020

Extended to March 2021 – minute ref 21/01/19(11a)

Grounds Maintenance Contract 2017-2020
ICO Registration Certificate  Registration Certificate 19-20
Investment Policy Investment Policy 2019
Local Council Award Scheme A guide Local Council Award Scheme
Model Publication Scheme This publication scheme commits an authority to make information available to the public as part of its normal business activities. Kingsmead Parish Council publication scheme
Employer Pension Discretion Policy for Employees Pension Discretion Policy 2020
Ponds Maintenance Contract 2017-2020

Extended to March 2021 – minute ref 21/01/19(11b)

Ponds March 2017 to March 2020
Precept Calculation This document explains the process Precept Calculation
Press & Media Policy The purpose of this policy is to define the roles and responsibilities within Kingsmead Parish Council for working with the press and media and deals with the day-to-day relationship between the council and the media. Press & Media Policy
Risk Assessment 2019-2020 This document was approved at the Parish Council Meeting held 06/01/2020 Risk Assessment 2019-2020
Staff Disciplinary Policy This document sets out the disciplinary policy for members of staff Disciplinary Procedure 2017
Standing Orders These regulations govern the procedures of the council were reapproved on 20/05/2019 Standing Orders May 2019
The Good Councillor Guide Essential reading for all those interested in the workings of a local council. Good-Councillors-Guide 2018
Training Policy adopted 21/01/2019 Training Policy
Tree Works Essential reading for all residents with questions regarding trees Questions about trees 2018
Vexatious Policy This policy identifies where a complainant, either individually or as a member of a group or a group of complainants might be considered to be habitual or vexatious and ways of responding to these situations. Vexatious Policy
Wildlife Policy This document sets out the policy for wildlife Wildlife Policy 2018