Policies & Documents
The following documents describe the workings of your Parish Council; they are listed in alphabetical order below.
| Document | Location |
| Annual Parish Council Meeting This is a statutory meeting where the chairman and a vice-chairman are elected, committee members are appointed together with representatives to other bodies and standing orders are reviewed. By the end of May every Parish Council should have held their Annual Parish Council Meeting, and the Chairman of the Parish Council should have called the Annual Parish Meeting (which must be held by 1stJune each year). |
Annual Parish Council Meetings |
| Annual Parish Meeting This is not a council meeting, however it is a statutory meeting where a Parish Council exists for a parished area. It is a meeting of the parish electors and must take place between 1 March and 1 June. Electors can contribute to the agenda. The chairman of the council, any two councillors or any six electors can call the Annual Parish Meeting. The Chairman of the Parish Council will chair the meeting. The law in respect of Annual Parish Meetings is set out in sections 9 and 13 and Part III of Schedule 12 to the Local Government Act 1972. |
Annual Parish Meetings |
| Assets Register 2025-2026
The council maintains a register of all assets for which it is responsible. The asset register is regularly updated and is reviewed by Full Council on an annual basis. |
KPC Asset Register |
| Banners & Advertisements Policy
The Parish Council supports the promotion of local non-political and non-commercial voluntary, community and charitable events which are of interest to |
Banners and Advertisements Policy |
| Being a Good Employer
A guide for Town and Parish Councils issued by the National Association of Local Councils (NALC) as a National Training Strategy (2016) |
Being a Good Employer |
| Biodiversity Policy
This document sets out the policy for supporting wildlife in Kingsmead |
KPC Biodiversity Policy |
| Chair’s Report Chair Helen Weltman (Chair 2023-24, 2024-25 and 2025-26) provides an overview on the work of the Council during the previous civic year.The most recent Chair’s report was presented at the Annual Meeting of Kingsmead Parish Council on 19th May 2025. |
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| Code of Conduct (CWaC 2022)
This document sets the standards and expectations for members serving on the Parish Council and was adopted on 27/06/2022. The Code of Conduct was approved for continued use at the Annual Meeting of the Council on 19/05/2025. |
KPC Code of Conduct |
| Climate Emergency Declaration and Action Plan Reviewed and updated at the meeting held 20/01/2025 |
Climate Emergency Declaration & Action Plan |
| Communication & Media Policy Approved 19/01/2026 |
Communications & Media Policy |
| Community Engagement Policy Approved 19/01/2026 |
Community engagement policy |
| Complaints Procedure
This document explains how complaints can be made against any decisions made by the council. It was re-approved for use at a Full Council meeting held on 24/02/2025. |
Complaints Procedure |
| Co-option This document sets out the procedure for co-option of a new councillor. |
KPC Co-option Policy |
| Creation of Kingsmead Parish Council The Council was formed in 2011 following a boundary review. The full document is available to view here. |
CWC Re-Organisation 2011 |
| Elections 2023
On 4th May 2023, an uncontested election was held in the parish, which means that only 10 (or fewer) people stood for election. Kingsmead Parish Council has a maximum number of 10 seats, which is determined by the Monitoring Officer at Cheshire West and Chester Council. If the number of people standing in the election does not exceed the number of seats available, all persons are elected unopposed. |
Kingsmead Uncontested Notice 2023 |
| Email and Internet Usage Policy
This policy was re-adopted at a Full Council meeting held on 24th March 2025 |
Email and Internet Usage Policy |
| Employer Pension Discretion Policy for Employees | Pension Discretion Policy |
| Equality Policy Adopted 28/04/2025 |
Equality Policy |
| Financial Regulations These regulations govern the financial procedures of the council. They were reviewed and approved by Full Council on 20th October 2025. |
KPC Model Financial Regulations |
| General Data Protection Regulations
see also “IT Policy” and “Model Publication Scheme” below |
KPC Data Audit Schedule KPC Data Protection Policy KPC Contact Privacy Notice KPC Retention of Documents ICO Registration Certificate |
| General Power of Competence Under the GPC councils no longer need to ask whether they have a specific power to act. The GPC (Localism Act 2011 s.1(1)) gives local authorities, including eligible councils, “the power to do anything that individuals generally may do” as long as they don’t break other laws. It is a ‘power of first resort’; which means that when searching for a power to act, the first question for a local council is whether it can use the GPC. A local council can act in the same way that an individual is normally permitted to act, as introduced by the Localism Act 2011, sections 1 to 8.There are two eligibility criteria:
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Eligibility 21 May 2018 Ref 21/05/18/8(p349) As of 1st April 2026, Kingsmead Parish Council does not hold the General Power of Competence. |
| Grants Policy
This policy was adopted on 21/01/2019. It was reviewed and re-adopted at a Full Council meeting on 24/02/2025 |
Grants policy |
| Investment Policy
This policy was approved at a Full Council meeting on 19th January 2026 |
Investments Policy |
| IT Policy
This policy was adopted at a Full Council meeting on 30/03/2026 |
KPC – IT Policy |
| Local Council Award Scheme | Local Council Award Scheme |
| Model Publication Scheme This publication scheme commits an authority to make information available to the public as part of its normal business activities. |
Publication Scheme 2024 |
| Play Area Inspection & Maintenance Policy | Kingsmead Play Inspection Policy |
| Ponds Maintenance Contract 2022-2025
Extended to 31st March 2026 – minute ref 2025/02/24 – 231.4 |
KPC Pond Maintenance 2022-2025 |
| Press & Media Policy The purpose of this policy is to define the roles and responsibilities within Kingsmead Parish Council for working with the press and media and deals with the day-to-day relationship between the council and the media. |
Press & Media Policy |
| Reserves Policy The Parish Council is required by statute to maintain financial reserves sufficient to meet the needs of the organisation. This policy sets out how the council will manage its reserves and was approved at a Full Council meeting on 20th October 2025. |
Reserves Policy |
| Risk Assessment 2025-2026 This document provides evidence that the Parish Council has considered its financial and general risks and has put in place procedures to minimise those risks. The Risk Assessment was approved at a FULL Council meeting on 16-06-2025 |
2025-26 Risk Management Register |
| Staff Disciplinary Policy This document sets out the disciplinary policy for members of staff |
KPC Disciplinary Procedure |
| Standing Orders These regulations govern the procedures of the council. The Standing Orders were approved at a FULL Council meeting on 16-06-2025 |
2025-26 Standing Orders |
| The Good Councillor Guide Essential reading for all those interested in the workings of a local council. |
NALC-GoodCouncillorsGuide-2024 |
| Training Policy Reviewed and re-adopted 24.02.2025 |
KPC Training Policy |
| Tree Works Essential reading for all residents with questions regarding trees. Regular surveys are carried out of the trees to identify remedial works required. The most recent survey was conducted in August 2025; a copy of the report is available on request from the clerk. |
Kingsmead Parish Adopted Tree Policy 2024 Trees FAQs |
| Vexatious Policy This policy identifies where a complainant, either individually or as a member of a group or a group of complainants might be considered to be habitual or vexatious and ways of responding to these situations. The policy was reviewed and approved at a Full Council meeting on 24th March 2025. |
Vexatious Policy |